31 March 2020
HPSET is aware that some registrants are unable to make online payments due to a fault on the system. The advice when submitting a payment indicates that the name and number of the account are incorrect. We are actively investigating this problem.
If you are trying to make a bank payment and receive this message from your bank, please send an email to email@example.com with your name and registration number so that we will ensure that your registration is maintained during this period.
Thanks you for your patience.
Registrants are reminded of the importance of adhering to data protection requirements in profile submissions. All potentially identifying information should be anonymised: this includes the names of patients, family members, professional colleagues and students. Pseudonyms should be avoided in favour of generic terms such as ‘the child’, ‘the nurse’ or ‘the ward’. Profiles which breach the confidentiality requirement will be returned to the registrant prior to assessment, with the risk of a delay to re-registration. Please refer to the Re-registration Guidelines and Code of Professional Conduct.
09 January 2020
New Course Available
Mentor training and mentor debrief
Nescot is pleased to work with HPSET to deliver another free training event at Nescot college on Wednesday 29th January 10.30 – 3.30.
If you are interested in becoming a mentor to a Nescot health play specialist student; hold current registration and have been qualified for two or more years, or if you have completed the mentor training and wish to attend a mentor update session and reflective practice event, please email Norma Jun-Tai – firstname.lastname@example.org
All registrants are reminded that their registration with HPSET expires on 31 March 2020 and that they will need to renew their registration before that date if they wish to remain on the Public Register of Health Play Specialists for another year.
Re-registration notifications were sent by email to all HPS listed on the public register on 2 January.
The re-registration window opens on 5 January and the renewal process is outlined below. Registrants may renew their HPSET re-registration at any time between 5 January and 31 March 2020.
- Log in to your personal page of the HPSET website with your username or email address.
- If you cannot remember your password, you may request a new one by selecting the ‘forgotten password’ option at the login screen.
- The new annual re-registration form will appear at the top of your personal page. Check all the boxes on the form and click ‘Submit Form’.
- If you are unable to check all the boxes on the form, please contact the registration coordinator at: email@example.com
- The annual re-registration fee for 2020 is £36.00*. You must pay the re-registration fee by BACS transfer or Fast Payment, using your registration number as a reference.
- Bank details available at: https://hpset.org.uk/payment-options/
- *2018/2019 FdA graduates and registrants who re-registered between April and September 2018 and again in 2019, will pay a reduced fee in 2020. Please refer to for exceptions.
- Your personal page will be updated when your re-registration has been approved and will show the message ‘Registration Active’. You will not receive any other confirmation of your re-registration.
- Please do not contact the registration coordinator for confirmation unless your page has not been updated within 28 days of submission of the renewal form.
Registrants who do not renew their registration by 31 March 2020, will automatically lapse, and their names will be removed from the Public Register of Health Play Specialists.
Can you help decide the most important outcomes to measure following a broken bone in childhood? The CORE-Kids study
We are conducting a study at the University of Nottingham to identify the most important outcomes to measure for research studies in childhood fractures and would be keen for your feedback and participation in an online Delphi survey in your capacity as a researcher conducting studies in this area. The survey has three rounds, and each will take 10-15mins.The CORE-Kids study is a project to find out what are the most important outcomes and features of recovery to measure in research about children with broken bones. The study is based at the University of Nottingham, UK and so far has found a list of outcomes from interviews with families and from previous research studies.
We now need help to assess each of the outcomes that have been identified to pick out the most important. We are looking for people to join our electronic survey with some expertise in looking after children who have had a broken bone. Specifically, we are looking for people who are one (or more) of the following:
- Parents of children who have had a broken bone
- Doctors who treat children with broken bones (e.g. orthopaedic surgeons, emergency physicians, general practitioners)
- Paediatric nurses and therapists
- Play workers
- Researchers who has been involved with studies for children with broken bones
- Systematic reviewers who has been involved with reviews of studies for children with broken bones
The study involves completing three online forms (a Delphi survey) each of which can be finished in about 10 minutes. The first will be sent out in early October, the second in November and the third in January.
All participants who complete all three surveys will be provided with a certificate of research participation and will have the option to be acknowledged as an expert panellist on the scientific papers and presentations that result from this study.
If you would like to participate then please e-mail me, the study coordinator using firstname.lastname@example.org or follow this link: https://forms.gle/abh8Z8PtXwfL6YRV7 and I will provide you with a link to the first study questionnaire and an access code. If you have any questions, please do not hesitate to get in touch either through e-mail or telephone on +44 (0) 781 226 8883 (8am-5pm Monday to Friday)
CORE-Kids Coordinator and Orthopaedic Registrar
Trauma Outcomes Group
University of Nottingham
At the September meeting of HPSET’s Board of Trustees, a decision was made to increase re-registration fees.
From January 2020, the annual re-registration fee will be £36.00, a slight increase on previous years. Payment of the fee is a condition of re-registration and should be made to coincide with submission of the annual renewal form between January 5th and March 31st. There is corresponding increase in the late re-registration fee to £61.00.
Re-registration fees are non-refundable. Payment options are available on the Payment Options page.
All registered HPS are reminded to add email@example.com to their list of ‘Contacts’ or ‘Safe Senders’ to ensure that all emails from HPSET go straight to their Inbox.
PLEASE NOTE: It is a condition of registration with HPSET that the registrant’s user page shows their contact and employment details in full. This information must be maintained up-to-date throughout the year.
During the Summer months, HPSET have been busy working on the second phase of the new re-registration process, 3-yearly audit of CPD profiles, which launches in January 2020.
We are pleased to announce a new feature of the HPSET website, an Audit Profile sub-section to the registrant’s personal page. Here registrants will find details of when they are due to submit a CPD profile for audit, the new online Profile Form and information to facilitate profile submission.
From 20 September, registrants will be able to access the Audit Profile sub-section of the personal page by using the navigation buttons below the page title. The Profile Form is a ‘live’ record, meaning that it can be updated before and between submission dates, so that it is ready to submit when required.
The profile submission process is different for play specialists with active registration (listed on public register) and those whose registration has lapsed. Please refer to the relevant instructions below.
If you are a Registered HPS (listed on public register):
- You must continue to renew your registration between 5 January and 31 March each year by submitting the online Annual Renewal Form which appears at the top of the personal page during that time interval.
- Every 3 years, you will also need to submit an Audit Profile, using the online Profile Form found in the Audit Profile subsection of your personal page.
- You will find your ‘audit date’ on your personal page, below your ‘re-registration date’, and will be reminded of this when you open the Audit Profile subsection of your page.
- Those selected for audit in 2020, will only need to provide CPD data for one year (2019-2020).
- Those selected for audit in 2021, will need to provide CPD data for two years (2019-2021).
- From 2022, all registrants will need to provide CPD data for the preceding 3 years.
- Full details are available in the Re-registration Guidelines
If you are a Lapsed registrant:
If your registration has lapsed and you wish to be considered for a return to the professional register, you will need to submit a Late Re-registration Application.
- Contact the Registration Coordinator (firstname.lastname@example.org) to inform of your intention to apply for re-registration.
- Complete and submit the Renewal Declaration form.
- Pay the late re-registration fee of £55.00 (refer to the Payment Options page.)
- Complete and submit the online Profile Form, providing data for the preceding 3 years.
- Contact the Registration Coordinator (email@example.com) to advise of your profile submission, so that it can be allocated for assessment.
- Full details are available in the Re-registration Guidelines.
HPSET recognises that new processes can be challenging for some people. We have chosen to make the new Profile Form available in advance of anyone having to submit a profile to allow time for everyone to familiarise themselves with the new system. Registrants are encouraged use this opportunity to familiarise themselves with the new Audit Profile subsection of the personal page and to read the Re-registration Guidelines. It may be helpful to organise a team meeting or staff development session to study the new process in collaboration with HPS colleagues.
Please address any queries regarding re-registration, including profile submission, to the Registration Coordinator at firstname.lastname@example.org.
HPSET would like to extend warm congratulations to the 2019 cohort of graduates with a Foundation Degree in Healthcare Play Specialism.
We have been able to add 40 names to the public register of Health Play Specialists, increasing the total number of registered Health Play Specialists in the UK to 677.
We wish you every happiness and success in your chosen career.
(Graduates who do not find their name on the public register are advised to contact the registration co-ordinator – email@example.com).
Fitness to Practice
Click to download Fitness to Practice Policy
WHAT IS FITNESS TO PRACTICE?
Being ‘fit to practice’ requires a registered Health Play Specialist to have the knowledge, skills, health and character to do their job safely and effectively.
Fitness to Practice is not a punitive process: its aim is to support practitioners to gain the knowledge, skills, experience and insight required to meet registration standards. The rationale for a Fitness to Practice policy and process is the protection of the public and of registered practitioners.
HPSET’s Code of Professional Conduct and Professional Standards set-out the standards of practice and behaviour that Registered Health Play Specialists must adhere to in order to be registered with HPSET.
The re-registration process requires every registered Health Play Specialist to regularly demonstrate that they practise safely and that they adhere to the standards set out in the Code of Professional Conduct and Professional Standards.
HPSET FITNESS TO PRACTICE PROCESS
If an allegation is made, and evidence provided, that a registered Health Play Specialist does not meet the expected standards of education, knowledge, skills and behaviour, HPSET will investigate whether they are fit to practice. As part of the investigation process, HPSET may contact employers, colleges, witnesses and the University of West London.
HPSET will investigate various allegations including:
- lack of competence
- criminal behaviour
It may be necessary, in the interests of public safety and the reputation of the profession, for HPSET to suspend an individual from the register as an interim measure while a fitness to practice investigation is undertaken.
Following an investigation, HPSET may proceed to conduct a Fitness to Practice hearing.
The Fitness to Practice panel can make the following decisions:
- No case to answer.
- Restrictions to practice while skills and knowledge are demonstrated at the level required for registration.
- Suspension from the register for a set period of time, with detailed feedback on the requirements to be met to regain entry to the register.
- Permanent removal from the register.
RAISING A CONCERN
If someone has concerns about the fitness to practice of a Registered Health Play Specialist, they should raise their concerns, in the first instance, with the employer, college or university to see if the concern can be resolved at a local level.
If the concern cannot be resolved locally, the matter should be referred in confidence to The Chair of Trustees of HPSET on the email firstname.lastname@example.org.
HPSET Audit Profile Assessment Criteria
Registrant profiles will be assessed by a member of HPSET Registration Standards Committee.It is advisable that Registrants refer to the HPSET Audit Profile Assessment Criteria document when populating their profile.
This is available on The Professional Development Profile page.
Removal from Register
Please be advised that, in line with other changes to HPSET registration and to comply with GDPR (2018), any qualified HPS whose registration lapsed prior to 2010 have had their details removed from the HPSET database – with the exception of anyone who has been in contact with the registration coordinator regarding Late Re-registration or a Return to Practice. For further information, please refer to this page
Information for Students
Year 2 FdA students are advised to read the information regarding HPSET Registration which can be found on the Registration menu.
Play and playfulness for public health and wellbeing
Edited by Alison Tonkin, Julia Whitaker
Alison Tonkin, Trustee and Julia Whittaker, Registration Co-ordinator have published a interesting and valuable resource.
Drawing on international research evidence, the book addresses some of the major public health concerns of the 21st century – obesity, inactivity, loneliness and mental health – advocating for creative solutions to social disparities in health and wellbeing. From attachment at the start of life to detachment at life’s ending, in the home and in the workplace, and across virtual and physical environments, play is presented as vital to the creation of a new ‘culture of health’.
We have loved this working on this project and are hugely excited and inspired by the interest it has generated. We extend heartfelt thanks to everyone who has taken this journey with us: contributors, advisors, interviewees, play practitioners . . . and all those who have sustained us with their expressions of interest and encouragement.
We hope you will be able to get your hands on a copy of the book and thank you for writing a review, if you feel inclined to do so. Please do tweet, post, chat and continue spreading the word … that play is crucial to the health and wellbeing of all of us – and of the communities within which we live.
Julia & Alison
You are advised that the closing date for the re-registration period 2019-2020 is 31 March 2019.
All registered HPS with a re-registration date of 31 March 2019 are required to re-register before this date. Your registration will automatically lapse if you have not re-registered by 31 March.
If you have not already done so, please log in to your personal page of the HPSET website at the top of the page to submit your re-registration application and to pay any fee due.
Full details are available here.
Re-registration cannot be confirmed until both the application form and the fee payment (if applicable) have been received by HPSET.
If you have forgotten or mislaid your login details, please be advised that your username is an 8 digit number representing your registration number followed by the first year of registration (e.g. 12342019). You may request a new password at the login screen by entering the email address which HPSET has on record for you.
Thank you to all those who have already submitted a re-registration application online: please check that the details on your personal page have been updated. If you receive the message ‘Registration Active’ you will know that your re-registration has been confirmed.
LATEST NEWS – January 2019
The New Year sees the delivery of key developments, the focus of HPSET work in 2018. Thank you for your patience and helpful feedback during the development phases.
We undertook an audit of all our processes so that HPSET is compliant with the new GDPR Legislation we have a duty to ensure that we manage your data as safely as possible. The new processes meet the legislation requirements and improve the standards of re-registration. We researched other professions and their re-registration standards and formats. We have based our new process on the Nursing & Midwifery Councils model and having sought their consent.
New annual application forms are ready to roll out for online submission via your personal page on the website. All fees will now be paid via BACS transfer only.
5th January 2019 sees the implementation of phase one of our re-registration process:
- All registrants moving to the same new annual re-registration date of the 1st April.
- All annual re-registration applications submitted online using your personal log in page.
- Publication of a fees adjustment table, as we transition from two years to one yearly payment. No one will under or over pay.
- Increase in annual fees of £30 a year (£2.50 per month)
- All fees will be paid by BACS transfer.
Late or return to practice application will use the new three yearly audit profiles and pay a late fee.
Phase two will see the:
- Introduction of online three yearly audit profile starting in 2020
- All registrants will submit a profile every three years
- Website development will be completed
- Sample profiles and guidance notes published on the website
- New audit profiles will be posted on your personal page, they will need updating on a regular basis.
- The register will be randomly dived into three sections and your personal date for audit profile submission add to your personal page.
The Code of Professional Conduct and Professional Standards
The Code of Professional Conduct and Professional Standards have been reviewed. Extensive research has been undertaken and the Code and Standards and Professional Standards rewritten, they are published on the website and come into effect as part of the new re-registration process. They raise the standards and professional accountability of registrants and the profession.
The trailblazer group has met on two occasions and the second stage of the application to move the Foundation Degree to a Higher Apprenticeship has been submitted. We have several more stages to write and submit, and anticipate that the work will be completed by early summer. If you are looking to undertake the course in September and are in employment, start to seek funding and approval from your employer now. Employers receive funding (in most cases) for employers on an apprenticeship programme.
New College in the North West
Leeds City College will be delivering the course from Spring 2019, details for application will follow. I can forward any enquiries to the college until we have all details.
We said goodbye and thank you to Meriel Tootell Chief Registration Officer and Christina Freeman. Joy Clapham, Vice Chair has taken over this role of Chief Registration Officer.
We have invited two new Trustees to the Board, both experienced practitioners, the formal process will take place at the next board meeting at the end of the month. I look forward to introducing them to you in the next new letter.
At the Board meeting we will be reviewing the 2018 action plans and planning the work of the Board in 2019.
Wishing you all a very happy, successful 2019,
HPSET RE-REGISTRATION IS CHANGING IN 2019
From January 2019, re-registration with HPSET will become an annual process and applications will be made online. There will be a rolling audit programme, with every registered play specialist required to submit a Professional Development Profile (PDP) every 3 years.
To facilitate the transition to the new arrangement, all those listed on the Public Register have now been moved to the new annual re-registration date of 31 March 2019.
Registrants do not need to take any further action at the present time: if you log-in to your personal page of the website, you will see that your re-registration date has already been changed to 2019-03-31. You will receive further notification by email in January 2019 with details of how to re-register at that time.
If you last re-registered between April 2017 and September 2018, your HPSET account will be in credit and you will pay a reduced fee in 2019. If your re-registration date has been extended between October 2018 and March 2019, you will be asked to pay a slightly enhanced fee (equivalent to £2.50 per month) to cover the extra months of registration. The fee adjustments are shown on the attached fee schedule.
Please email the registration coordinator at email@example.com with any queries about the proposed changes and we will do our best to answer questions as they arise.
Public Register of Health Play Specialists
HPSET are in the process of creating a Public Register of Health Play Specialists. This will go live on October 1st and may be accessed from the HPSET website by following the link https://hpset.org.uk/public-register.
The purpose of the register is to make it easy for employers (line managers, HR departments) and service-users to check the registration status of present or potential HPS practitioners. This will enhance and promote the professional status of Healthcare Play Specialism both within the organisation and further afield.
All registered HPS will appear on the register, identified only by name and registration number. No other details will be available to view.
Whilst your registration remains in date, your name will remain on the register. However, if your registration should be allowed to lapse, your name will be temporarily removed until such a time as you have achieved a return to the register.
From January 2019, re-registration with HPSET will be an annual process and applications will be made online. There will be a rolling audit programme, with every registered play specialist required to submit a Professional Development Profile (PDP) every 3 years. You will be sent details at the start of the year advising you how to apply to re-register with the Trust. There will be a small increase in re-registration fee.
Please follow the link below for further information about the changes: https://hpset.org.uk/re-registration
You are advised to check the News section of the website for further updates. Please also ensure that firstname.lastname@example.org is recorded as a ‘Safe Sender’ on your email account, so that you do not miss any future direct communications from us.
We recognise that any change to current practice is challenging for all concerned. HPSET have been working hard over the summer months and have given a great deal of thought as to how to best achieve a smooth and fair transition to new protocols. We appreciate your patience during the changeover and welcome any feedback via email@example.com.
Registration and re-registration queries, including help with logging in to your personal page of the website, should continue to be addressed to Julia Whitaker, registration coordinator via firstname.lastname@example.org.
HPSET RE-REGISTRATION IS CHANGING IN 2019
- From January 2019, HPSET are introducing a new annual re-registration protocol. All registered HPS will be required to re-register between 5th January and 31st March every year if they wish to remain on the professional register. The registration period will run for 12 months from 1st April.
- Re-registration will be an online process, and all registered HPS will receive an email at the start of the year (provisionally 5th January) with details of how to submit a re-registration application.
- There will be a three-year schedule of CPD audit. To achieve this, the register has been randomly divided into three sections and every registrant will be required to submit a Professional Development Profile (PDP) once every three years. The profile documentation has changed and will be available on the website from January 2019.
- There is a slight increase to the re-registration fee which will be £30.00 per year from April 2019 – equivalent to just £2.50 per month. All payments will need to be made using the BACS system. Details will also be made available available on the website in the new year.
The payment schedule available on our Re-registration page shows how much you will have to pay in 2019 and 2020, taking into account any fees owing/already paid by 31 March 2019. To find-out how much you have to pay, you need to find your current re-registration date in the left-hand column of the table and trace across the row to find the amount due. (e.g. If you have a current re-registration date of August 2020, you will not need to pay again until 31 March 2020 when you will pay a reduced fee of £17.50)
- From September 2018, new HPS students will continue to pay a £100 indexation fee at the start of the two-year FdA course, which will cover their first period of registration from graduation to the following April.
- Their first re-registration fee will become due on 31st March following qualification. (i.e. Students commencing September 2018 will need to re-register and pay their first annual fee before 31 March 2021.)
Changes to systems are challenging for all involved and HPSET appreciate your patience during the transition to the new re-registration process.
Statement in response to a question for an alternative course on the play specialist Facebook
Whilst this development appears interesting, I would offer a word of caution.
The new course could not use any of the current Foundation degree course content or the practice competencies as these are the academic and professional property of the University of West London & HPSET. Any new course that is developed would need to meet HPSET standards for graduates to be able to become registered practitioners.
The University of West London & HPSET with support from NAHPS are already working on a Higher Apprenticeship Award. The Foundation Degree Course is moving to this educational framework to take advantage of new funding stream. This is a complex process and one that has our full attention to deliver.
I would also remind you that Registration is important for the safeguarding of professional standards, quality service delivery and public safety. Professional registration is your entitlement and your responsibility.
As Chair of HPSET and in full support of NAHPS I can advise you that with a HPSET endorsed course and your professional registration number you are in the best position to apply for and maintain a job in the healthcare sector.
In addition, to safeguard employees and the general public healthcare managers are increasing including formal registration as an essential requirement for jobs.
To keep yourself informed you can access the HPSET website for current updates:
- New course in the North of England
- Progress on the development of apprenticeships
- The latest on re-registration
You can also contact me via the email@example.com email address. I look forward to answering your questions.
Tina Clegg. Chair
April News Report
(For documents associated with this news report, please visit the Data Protection page of the website.)
HPSET & NAHPS recently sent a letter to the Health & Care Professions Council (HCPC) to set the case for admission of the profession to the mandatory registration organisation. HCPC replied explaining that admission to HCPC have been closed as an act of Parliament. HCPC advised that the Professions Standards Authority (PSA) hold a list of ‘accredited registers’ for those working in the NHS and independently. HPSET & NAHPS will research PSA options for the profession. A risk, cost and benefit analysis will be undertaken. When we completed this work we will provide feedback on this page and the through NAHPS website.
The Trustees at the Board meeting on the 23rd April ratified all the new GDPR policies and revised practices. Over the next few months, many changes will be introduced and I advise you and your colleagues to read the news page on this website on a regular basis.
Lynn Randall and I have led on this work stream and I would like to thank Lynn for the many hours of work we have undertaken to meet GDPR standards over the last three months.
The student indexation process has been changed to meet GDPR compliance, and to improve the service we provide to students and tutors. Those who enter the second year of the course in September are already indexed and therefore no changes are required. We recommend that you check your personal login details on the website and update any changes required. We will discuss the changes in process and new forms with the college tutors at a meeting they attend at The University of West London later this year.
All mandatory and most voluntary registered professions have a public register listing practitioners who meet the standards for re- registration. Over the summer we will introduce a public register on the website listing those who are registered play specialist with HPSET. The register will have your name and location for example Tina Clegg -East Midlands- Registered. This improves our professional status, managers and prospective employers can check your status. This process makes us GDPR compliant as we will then not share your details with others.
Re-registration:– We have developed new forms and registration process. We will start to implement many of the new ways of working over the coming months.
From April 2019 all registrants will move to annual re-registration. The annual form will be completed and submitted using your personal login page. There will be a fee of £30 per year, an increase of £3 per year. There will be advise and a fees table on the website as some registrants will have paid in advance of this date under the current registration process.
The webpage for submitting your annual registration and or profile will be open from January and close at Midnight on the 31st March each year. After this date you will be a late submission and need to complete a profile and pay a late fee payment.
Every registrant will submit a profile once every three years. The register will be divided into three sections and allocated to years 1-3. The profiles have a different format and we ask that you share the profile with your line manager and for them to sign one section. This will provided opportunities at your appraisal for reflecting thinking and writing and provide evidence on the quality of the work you are delivering.
The profile will be submitted online via your personal login page (you can update the form any time up to the point of submission) The profiles will be allocated automatically to the Trustees who mark profiles and we will have one month to mark and write the feedback on the profiles. We will then hold a quality review meeting chaired by Meriel Tootell. Chief Registration Standards Officer. This quality review meeting is currently held twice a year as we have monthly submissions of profiles. Feedback and registration status will then be loaded to your personal web page. This process will take two months. A date for will be published when the feedback to your personal page will be uploaded. Those who have met the standard for registration will have their details checked or if new to the register loaded onto the public register. If a deferral has been granted, then detailed feedback will be provided so that you know what needs to be added to the profile to meet the standards set for registration. A time limit for re-submission will be provided and then if not submitted or re-registration standards have still not been met your name will be removed from the public register until you have provided the evidence required.
When we launch the new forms and online submission we will provided details guidance and completed sample profiles.
It is important that you keep your personal page details up to date as we use this information to contact you.
We are continuing to work on the Higher Apprenticeship model of delivery and an update will be posted on a regular basis. Lee Pryor is leading on this work stream.
We are also working on new Mentor standards and training. The group is led by Emma Eardley.
The History of HPSET has been written by Judy Dibble and Janet Morris and we will publish this on the website to celebrate the 70 years of the NHS and play in healthcare.
I have presented at three conferences recently. The NAHPS Spring conference in Edinburgh with a theme on Autism, a very thought provoking and well organised conference. At Telford University at the AGAS conference for University Lecturers and career advisers on the role of the Healthcare Play Specialist. Derby Children’s Hospital held their 2nd conference, with hands on play time (I have missed playing) and excellent presentations from number of speakers including a HPS student and play specialists from the Derby team.
We have removed the Registration Coordinators telephone, please send emails:- firstname.lastname@example.org to Julia Whittaker and she will respond to you.
If you have any comments or questions on this briefing please email me:- email@example.com
Tina Clegg. Chair
March News Letter
WHY IS GDPR IMPORTANT TO US?
HOW WILL IT IMPACT ON ALL OF OUR PRACTICES?
WHAT ARE THE CHANGES IN DATA PROTECTION?
The GDPR is an EU legislation which is being implemented, coming in to law as a legal requirement with effect from 25 May 2018. This legalisation will remain as a legal requirement post Brexit.
This regulation is about higher levels of safety and management of all personal data.
The regulations requires that we process all personal data lawfully, fairly and in a transparent manner. An information audit is being undertaken in which we are reviewing what information we collect, why we collect that information, for what purpose, how we store it, for how long do we retain the information and how we dispose of it when no longer required. There are six legal definitions for the lawful collection of for data. HPSET is working under the consent criteria. As you will have given us clear consent for the processing as practitioners, mentors and re-registration.
HPSET is required as part of these regulations to share with you our privacy statement.
At the HPSET board meeting on 29 January 2018 GDPR was formally discussed and an action plan highlighting the areas to meet the regulations by 25 May 2018 was formally agreed. A data protection lead was appointed to the board. The areas that we are currently reviewing are:
- Information Audit
- Website security – purchase an encrypting software to protect all data
- Email security and future communication strategy between board members and registrants
- Retention of data policy
- Safe disposal of all old information, paper copies and database (Professional shredding and safe removal of the old register from computers pre-website.
- understand the journey that the data takes through the organisation, mitigating all risks.
- Retention of information policy – how we store data securely.
Over the next few months we will be reviewing and updating all our processes and policies. As part of this procedure we will post regular updates on the website. If you have any questions or concerns please email firstname.lastname@example.org .
My second year in office as Chair has again been busy and very productive. I would like to thank the Board of Trustees, Joy Clapham (Vice Chair), Meriel Tootell (Chief Registration Officer), Richard Spicer (Treasurer), Alison Tonkin (Secretary) and Julia Whittaker (Registration Co-ordinator) for all embracing the changes we have made and for their support, questions and contributions.
A review of the Trust Board members and skills was completed and three new Trustees were recruited to the Board. They are two registered practitioners Aimee Coltman and Catherine Gardner and a governance lead Lynn Randall .
In my role as Chair, I recognise that planning, implementing, evaluating, publishing and celebrating the successes we achieved during the year are key components of the work we undertake. We have developed and delivered key mile stones on behalf of the profession. The core skill and function of a HPS practitioner (retired) influence my work today. Observation, planning, implementing, evaluation, celebration and refocusing on new or different action plans.
We started the year by reviewing and signing off action plans for the key work streams we identified in 2016.
2017 Actions Plans include:
Governance: Lead Lynn Randall working in partnership with Tina Clegg
- Development and publication of a new Trustee handbook referencing the Charity Commission’s expectations and regulations of good practice to ensure that the Board is up to date, relevant and fit for purpose
- Revising the recruitment and appointment process for new Trustees to ensure we continue to meet Charitable Commission requirements
- In partnership with Meriel Tootell revise the compliant process
Professional Code of Conduct: Lead Aimee Coltman working with Joy Clapham, Lynn Randall and Tina Clegg
- Research and development of a revised Professional Code of Conduct agreed in partnership with NAHPS. To be published in 2018 with the revised Professional Standards, these documents have been developed to be used in parallel and as one combined document that registrants will be required to sign. Researched demonstrated that the document required a different format and structure with more clarity for public safety.
Professional standards: Lead Tina Clegg working with Lynn Randall
- Review, research and revise professional standards in partnership with NAHPS for publication 2018. Essential for the Higher Apprenticeship Awards
Higher Apprenticeship Awards: Tina Clegg working with Laila Paulsen-Becejac
- Develop Higher Apprenticeship Awards qualification with minimum change to current course structure as a result of the Levey introduction and changes in Healthcare education funding. We will be working with the English, Scottish and Welsh Higher Apprenticeship Boards as they all have different requirements that we will need to meet. We will research the Norther Island Higher Apprenticeship awards. This work will progress in 2018
- Work has not progressed on the graduate entry course and will not be completed in 2018. We have concentrated our energies and attention on the development of the higher apprenticeship course model
Colleges: Laila Paulsen-Becejac working with Tina Clegg
- Named Trustees to work in partnership with colleges and to train mentors
- A successful start has been achieved by NESCOT College for the delivery of the course, with two intakes of students in January and September 2017
- Develop a new partnership relationship with the college replacing Bolton College. We were sorry to hear from Bolton College when they informed us that our working relationship with them will come to end when they merge with Bolton University. The University of West London and HPSET are working with another college to deliver the course in the region. When we have completed the business relationship development we will be launching the new college, planned for September 2018.
Mandatory Registration: Lead Tina Clegg working with the Board and NAHPS
- To present the case for mandatory registration of the professional to the Health Care Professions Council.
- To continue to develop plan ‘B’ if rejected by HCPC
- To establish the formal partnership with HCPC and understand what work needs to be undertaken to meet registration requirements. All HPSET process and action plans are linked to the requirements of mandatory registration of the professional.
Mentor Training: Lead Emma Eardley working with Norma Jun-Tai, Catherine Gardener, Meriel Tootell, Frances Barbour, Lynn Randall, Aimee Coltman, Joy Clapham, Tina Clegg
- Reviewing and developing mentor training to enhance mentor and student experience. To be published in 2018. We will set new standards for mentors, explore different delivery models and provide clear guidance for students and mentors.
History of HPSET: Judy Dibble and Janet Morris
- Research, publish and write a history of HPSET. Photographs are currently being copied with publication in 2018
Presentations: Tina Clegg
- NAHPS Spring Conference in Edinburgh
A survey was undertaken in the Spring to provide the evidence required to scope a business case for the development of a course in Scotland and the results published at the NAHPS Spring Conference in Edinburgh and on our website. We are sorry to report that there is not a viable option to deliver a course in Scotland as there was a very low number of employers reporting that they planned to support employees to attend a course over the next three intake years.
- Stanmore College
Presentation on registration
Many of the current action plans are of significant importance and work will continue in 2018 to develop the plans and publish the outcomes. We will therefore not be developing many new workstreams in 2018 unless there is a change in legislation or urgent need to add new areas.
The plans for consideration and approval at Board are:
- Governance plan
- Data protection – new legislation
- Code of Professional Conduct and Professional Standards
- Higher Apprenticeship Awards
- Development of a partnership working with a new college
- Mandatory registration
- Mentor training
- History of HPSET
I look am looking forward to working with The Board of Trustees, registration co-ordinator, registered practitioners and students in 2018 representing the profession.
If you would like me or a Board member to join you at one of your team meetings or development days please contact me on the email@example.com email address and we will try to meet up with you.
Tina Clegg – Chair of the Board of Trustees
Sharing registration status with employers
The HPSET Board has received a number of enquiries from employers regarding the registration status of their current and future employees. The matter was discussed at the HPSET Board meeting on the 3 July 2017. Two outcomes were unanimously agreed, namely that:
- Registration status would be shared with Line Managers and Human Resource departments on request after due confirmation of the authenticity of the person making the request.
- In the interest of public safety, whenever the HPSET Board has concerns regarding the practice of an individual Registrant, the concern will be shared with the employer.
The use of data by HPSET is in accordance with the Data Protection Act and inline with our code of conduct.
HPSET continues to work towards an application for professional registration with the Health & Care Professions Council. The Board continues to reflect, review and develop processes and innovative approaches in all aspects of its work.
September sees the start of the new academic year and I welcome new students to the course and a hard and challenging two years of academic study and competency based practice to equip you all for the role of the Health Play Specialist.
Mentor training has taken place or is planned to take place at all of the colleges delivering the Foundation degree course.
Congratulations to all the 2017 graduates
I look forward to meeting you at the graduation ceremony later this year. I hope as many of you as can attend this day and the celebration and acknowledgement of your qualification.
The Suzanne Storer profile of the year award was presented to Bryony Hoy at the NAHPS annual conference in June.
You will find in the registration section examples of good reflective writing which may be of use to you when you are writing your profile. The best profile of 10% of re-registrants selected to send in a profile will win the 2018 Suzanne Storer profile of the year award. The Registration Group members are looking forward to reading and reviewing this years profiles.
A new Code of conduct is in the process of being developed. Research and writing the code has been undertaken. The code has been tested against different practice scenarios to test the application of the code for disciplinary action and as a guide for registered practitioners and students. Final sign off from NAHPS and HPSET Boards will be sought in the coming months.
I attended the Spring NAHPS conference and fed back the results of the survey undertaken to support the development of a course delivered in Scotland. The survey results showed that there were four play services which responded to the request for information and only one service planned to support the training of HPS staff over the next three intakes. Therefore it is not viable to develop and deliver a Scotland based course.
The study day was interesting and very well presented with outstanding contributions from HPS practitioners.
05 February 2017
January has been a busy month for the Board, we have published our Annual Report which I ask you to read. Thank you to Alison Tonkin for her work in writing and publishing the record of last years work.
The first session of the Board Meeting was the Annual General Meeting and all the Trustees agree to continue working on the Board and carry on with the offices they hold. This is important as continuity is essential as we undertake key work streams in 2017 and I thank the Board for the work they do on behalf of the profession.
In the second section of the day The Board reviewed the 2016 actions plans, all three plans were succefully achieved. We adopted the 2017 action plans for the key work streams and we have stretched ourselves with more plans this year. They can be reviewed here and we will update the plans through out the year.
We continue our strong working partnership with NAHPS and are starting to explore the opportunities for mandatory professional registration. This will take some time, it will involve many hours, days weeks and years of work, we will update you on progress, seek information, ask questions, we need you to work with us and can I please ask that your first tasks are to ensure you are registered practitioners, working towards registration and are a member of NAHPS.
Alison Tonkin in the third section of the day delivered a review of safeguarding and the role of the Board, the session will be added to the website along with poster produced by Stanmore students. We are seeking permission from the students to publish their work therefore there will be a delay in publishing this session.
Last year Norma Jun-Tai, NAHPS and HPSET Board member and I attended the NAHPS Spring Conference in Dundee. The conference delegate shared their frustration and concern regarding the lack of training opportunities in Scotland. I promised to organise a survey to gather evidence on the number of students in employment who would be funded and supported to attend a course and 200 hour students who would commit to study in Scotland so that a business case could be developed. I have had discussions with Laila Paulsen, University of West London and we will work together to develop the business case. The website has provided a platform for undertaking the survey without compromismg data protection and the sharing of your contact details between HPSET and NAHPS.
The survey is now online (https://hpset.org.uk/surveys) and I would ask that you share the information with colleagues in other healthcare services so we can have as wide a representation of service needs and student numbers. This survey has now ended.
I will share the survey findings and actions as a result of the information gathered at the NAHPS Spring Conference in Edinburgh and online in my April report.
17 December 2016
HPSET are are very pleased to hear the positive comments we have received on the new website and that you like the easy to use format and the ability to view your own page on the register.
At our November Board meeting three new Trustees joined the Board. Aimee Coltman Registered Healthcare Play Specialist, Catherine Gardner Registered Healthcare Play Specialist and Lynn Randall Registered Nurse who undertakes a Governance Co-ordinator role. We said goodbye to Maureen O’Hagan MBE and thank her for her many years on the Board and her valuable contributions.
We wish you all a Merry Christmas and Happy and successful 2017.
14 December 2016
New Course Available
Nescot is pleased to work with the University of West London, in delivering the Foundation Degree in Healthcare Play Specialism.
The course is designed for individuals wishing to study for a career as a registered Health Play Specialist.
This degree supports the development of professional competencies in the field of therapeutic play for children and young people in hospital and community healthcare settings.
Successful completion of the programme leads to registration with the Healthcare Play Specialist Education Trust (HPSET).
More details and course entry criteria are available to view via the download below.
11 November 2016
Welcome to the HPSET website.
Changing and developing the site has been an interesting and challenging task with Joy Clapham Vice Chair and I working together to develop the site with a new web designer Tom Merriman. We would like to thank Dr Lee Whitmore for voluntarily supporting the website for the last 12 years.
Thank you for your patience while the site has been down. We hope that you find the new website interesting and that it provides you with the information you require. We still have some sections under development.
For registrants and students we wanted to provide you with access to a secure log in page so that you can view your data on the register and update your personal details. You will receive an email from us shortly with your username and password. This will enable you to see at a glance when your next re-registration date is due so that you can plan and be ready for when Julia Whitaker Registration Co-ordinator contacts you. We hope that if your profile is called for you have the information you require to hand. To support this process, keep a track on your development and plans, provide a personal resource for when you apply for a new position or job we have also included an optional Continual Professional Development section.
The University of West London and a college are working together on developing a Foundation Degree Healthcare Play Specialism course near London. As soon as we have a signed contract and can name the college and start date it will be shared with you on this site and with those who have expressed interested in the course and we have their email contact details. We are looking forward to an early 2017 starts.
We have a Board meeting in November when three new Trustees will be introduced to the Board and a selection process will formally take place.
We also have a Registration meeting this month when we will sign off profiles and undertake a quality review process to ensure standards are met by the trustees who review the profiles. We will also plan the dates for re-registration submissions in 2017 and these will then be added to the registration section of the website.
If you have any comments or ideas that would enhance the HPSET website please contact me via the firstname.lastname@example.org email.